📄️ Approvals
VisiumKMS has two places for approvals, the first is the approval for the audit and the second is upon completion of the audit for final approval to close the audit.
📄️ Attachments
There are times when attachments will be added to the record. For instance, an Audit Schedule for the Audit or evidence to show conformance or noncompliance will be needed to add to the audit record.
📄️ Audit Plans
Add Audit Plan
📄️ Auditor Upload Tool
The Auditor Upload Tool allows the user to upload audits which may have been entered in programs other than KMS. The user must have the associated permissions assigned to have the capability to perform this function. This tool is for the Auditor workflow.
📄️ Close Audit
The auditor has conducted the audit, exported the recommendations, and now will need to close the audit.
📄️ Conduct Audit
Once the audit has been approved, the Lead Auditor (responsible person) can proceed to conduct the audit by clicking the Start Audit icon. Then click the Conduct Audit icon located under the Record Options.
📄️ Create New Audit
To add a single audit to the database without using the Audit Plans, please do the following:
📄️ Detailed Report
To view a document of all the details surrounding an incident, click View Detail Report under the Record Options located on the left. This report will only give you the information that has been entered into the record. If no information was entered, that section will not be displayed in the report.
📄️ Export Recommendations
The auditor has completed conducting the audit, with findings and recommendations. The auditor will need to export these recommendations to resolution tracker to follow.
📄️ Findings
Once the audit has been conducted and the findings entered. The user go back to the audit in auditor to review the findings with the audit team to make determination on whether the finding is a non-compliance, opportunity for improvement or a best practice.
📄️ Protocols
Protocols are configured in the Administration Module of VisiumKMS. Protocols can be regulatory, statutory, ISO, compliance requirements, etc.
📄️ Search and Report
This section will discuss the different ways to Search and Report for Auditor
📄️ Team Members
The audit can either be approved or in draft format to add team members. Team members are persons who are associated to the location and are considered either a Subject Matter Expert, an Auditor (not the lead) and an Observer or Guide.